Writing and Responding to Condolence Messages

It can be difficult to send a condolence message, especially when dealing with such a delicate matter like bereavement. Finding the right words to convey your emotions can be a daunting task.

That’s why we have created a comprehensive guide to help you navigate through writing and responding to condolence messages, addressing any uncertainties you may encounter.

Sending a message of condolences is a means of expressing your sympathy and extending support to someone who is going through a difficult time.

Most importantly, by reaching out and demonstrating that you genuinely care, you can offer immense comfort to someone who is grieving.

It can be difficult to figure out what to say in a sympathy card, from selecting the right words to choosing the right structure, there are many things to think about.

What to include in a condolence message?

Your message of condolence should always come from a place of empathy and support. Starting with words of sympathy and understanding can help show the person that you care. Offering your assistance in a meaningful manner, such as being available to talk or helping out in other ways, can provide comfort during a difficult time.

Sharing a fond memory or story can also bring a positive light to the message. Remember, there are no strict guidelines for what to say – sincerity is key. Speak from the heart and offer your support in your own unique way.

Examples of Condolence Messages

Short Condolence message to a friend:

“Dear… I am so sorry to hear about your loss. I’m thinking of you and your family at this difficult time. Please don’t hesitate to let me know if there is anything I can do to help.

“Sending my deepest condolences,

“(Your name)”

Loss of parents

“Dear… I’m so sorry to hear about your dad’s/mum’s passing. Your dad/mum was one of the kindest people I’ve ever met, and I was so lucky to be able to get to know them. If you need to talk to someone, I’ll be here for you. 

“Please extend my condolences to your family. 

“(Your name)”

Loss of partner

“Dear… I am deeply sorry to hear about the passing of your partner/husband/wife. Their memory will forever live on in our hearts. Please remember that you are not alone and I’m here if you need any support. 

“With loving thoughts

“(Your name)”

How to reply to condolences messages?

There are various options available when it comes to replying to a condolence message. You can opt for a card, have a face-to-face conversation, or even send a text — the decision is up to you.

In-person response

When someone offers their condolences in person, a brief “thank you” or “I appreciate that” is a suitable response. It’s okay if you’re not up for a lengthy chat at the moment. Just a simple thank you will let them know you’ve heard and appreciate their kind words.

Thank you card response

When it comes to sending and responding to condolence messages, using a card is a classic approach. If you’re unsure about what to write in your thank you card, you might want to think about getting one with a pre-written message.

Or, if you prefer to add your personal touch, consider beginning with a simple “thank you for thinking of me.” From there, express your appreciation for any support they provided or the kind words they shared.

Text response

In today’s world, it’s common to receive condolences through text messages. When you’re ready to respond, it’s a good idea to begin with a simple thank you. If the person has been particularly supportive, you can express your gratitude for their kindness.

If you’re comfortable, you can also share how you’ve been feeling, like saying “it’s been a tough time lately”. This can help the other person understand why you may have taken some time to reply.